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The Early Alert program is designed as a timely intervention for students who are observed to be experiencing academic difficulty each semester. The program provides instructional and student services faculty with a collaborative opportunity to identify students’ specific needs and subsequent access to carefully identified support services. The program makes every effort to assist faculty and staff in improving the motivation and performance of underachieving students in order to advance their potential for success thus FCC’s capacity to retain these students.

How do Faculty benefit?

  • Facilitates a communication loop between faculty, counselors, student support service professionals, and students;
  • Generates reports on referrals to distribute among student support services for follow up purposes;
  • Provides the opportunity for counseling and special programs to follow up with a student’s progress;
  • Keeps faculty abreast of the college’s student support services;
  • Acknowledges to faculty that a referred student has been notified;
  • Makes students aware of their progress early enough to counteract unsatisfactory progress; and
  • Encourages dialogue between students, faculty, and counselors.

How does Faculty access the Early Alert referral page?

The Early Alert form is available for faculty at

How does a student get identified for Early Alert?

A student is identified by faculty if he/she is not doing well in a course. There are many factors that may contribute to a student failing a course. Some examples include:

  • poor attendance
  • poor test scores
  • possible learning disability
  • need of tutorial services
  • need of psychological services
  • failing work
  • incomplete assignments
  • lack of motivation
  • financial hardships
  • lack of child care

Referred students will be entered into the Early Alert database; and the program will generate an automatic email regarding their faculty referral and concerns, and an additional email from the Early Alert Counselor encouraging the student to meet with him.

To whom does a student speak if identified for Early Alert?

A student should discuss the Early Alert email with the referring faculty listed on the letter/email; and should schedule an appointment with the Early Alert Counselor.

The Process 

Students referred during the semester will be contacted by email, and regarding their progress in the course. This is to ensure that students are notified before the “Withdraw” date as well as to catch students late in the semester before final grades are issued. Students who are referred are encouraged to meet with the referring faculty and the Early Alert Counselor before dropping the course to determine methods of improvement. Once a student has successfully contacted the Early Alert program or consulted with an academic counselor, the referred faculty will be able to access the Early Alert database to follow-up on the student’s status.

How to refer Students

  1. Click on the Early Alert Form link above
  2. Enter your faculty user name and password (These are assigned by the Technology Center)
  3. From the Early Alert Information Screen click on “Continue” located at the lower right hand corner of the page.
  4. On the Early Alert Referral Form enter your name under “Instructor/Course Information.” This will automatically take you to your class roster(s).
  5. From your section roster, click on the student’s name that you are referring; their information will automatically be entered onto the form.
  6. Scroll down and check those reasons that would like to include in the referral.
  7. Identified reasons are automatically linked to specific Student Service Areas.
  8. You have the option to write a specific message to the student; or provide additional information to the service area.
  9. Prior to submitting the form you can review your entries; or simply click the “Submit” button.

The Reasons are as follows:

  • Child Care
  • Excessive Absences (3 or more)
  • Fail an Exam
  • Failing a Course
  • Financial Concerns
  • Learning Disability
  • Missed Assignments
  • Personal Issues
  • Subject Matter Comprehensive
  • Work Related
  • Lack Essential Classroom/Study Skills

For more information, please contact:

Thom Gaxiola, Early Alert Coordinator/Counselor
Phone: 559-442-4600, Ext 8741



Last updated: 10/23/2012 8:36:03 AM